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Welcome to RAACHE Choirs!  We view the training of our singers as an important ministry, and we are committed to keeping the choirs accessible to as many families as possible. To do that, tuition is kept very low and covers only our basic costs.  Parents and family volunteers play a vital role in making that possible!  By giving your time and sharing your gifts, you help support our choir community and keep this opportunity affordable for everyone. When everyone contributes, the work becomes lighter for all.  Thank you for giving as generously as you can.

 

In recent years, many families have served faithfully in a variety of ways, and we are very grateful.  At the same time, we have also had some families who did not fulfill their volunteer commitment.  Because many hands make light work, we need every choir family to participate by monitoring during choir and doing other volunteer jobs.  

 

As you consider whether choir is the right fit for your family during this season, we encourage you to also consider whether you have the capacity to serve in some way.  This may include asking a grandparent, close friend, or a willing choir supporter to volunteer in your place or supervising an older teen in one of the available roles. This can be a meaningful way to grow in responsibility while also serving others.  We hope that families who enroll in choir are able to make the experience a priority and partner with us in helping it succeed for all students.  We also want families to feel comfortable communicating with the directors or secretaries about how to make volunteer service work for their situation. If a family does not fulfill its volunteer commitment, it may jeopardize that child's opportunity to participate in choir the following semester.  

 

Below are the different ways you can serve during the choir year.

 

Please sign up for three monitoring dates for the year as well as at least two-three* additional volunteer roles.  If you have children in Con Brio and/or Cantabile, please give priority to signing up for those monitoring dates.   

 

*If you sign up to be a Caller, please choose two additional volunteer roles since calling is rarely used. 

Note: The button at the bottom of this page will take you to the next stage of registration.  You will have the opportunity to choose your volunteer activities and sign up to help with specific events and monitoring.  Read through the different job descriptions and write down the items (with dates) that you sign up for.  You will need them for the last question before you register for choirs.

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Please note:  ALL families are required to monitor during the year. 

 

If you are a parent or older teen with piano accompanying skills, please let us know.  If your skills are a good fit for one of our choirs, you may be able to accompany and receive free tuition reimbursement.  We are also building a list of potential substitute and sectional accompanists.  

 

Instructions:  Your volunteer commitment is fulfilled when you choose a minimum of *two volunteer opportunities and also sign up for three monitoring dates using the links.  Please feel free to choose as many additional opportunities as you would like! 

Following is your list of Volunteer Job Descriptions

 

Accompanist/*Substitute Accompanist

-Attend rehearsals and performances and support singers and director with piano skills

-Prepare accompaniment for songs that require piano

-Come to all performances with the choir

-Note: Contact Stephanie Rauh to find out more details and arrange a time to meet

-Estimated time:  Weekly rehearsals and several performances during the year

-Need: Varies from year to year, but it is very helpful to have a list of those who are skilled in this area, especially if we need an extra pianist occasionally for sectionals

*If you can substitute one to three times during the year, let us know   

 

Arioso Silent Auction Coordinator

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed for that semester that you are coordinator for. 

-Solicit volunteers to help with silent auction

-Coordinate solicitation and/or creation of baskets

-Coordinate with concert coordinator for church procedures and advertising

-Set up of silent auction during performance day rehearsal

-Provide guest support, table monitoring, and bidding/check out assistance during the silent auction

 (before/during/after performance)

-Note:  Exempt from monitoring and other volunteer jobs only during the semester when the auction takes place (Fall or Spring Concerts)

-Estimated time: 15-20 hours (hours are variable depending on previous auction experience and availability of volunteers)

Need: One coordinator 

*Procedure and materials from previous silent auctions are available for upcoming coordinators

 

Caller

-Call/text 5-6 people on their list to deliver a brief, time-sensitive message (most often weather-related cancellation)

-Note:  Please also sign up for at least two ADDITIONAL volunteer positions as these people are rarely asked to call

-Estimated time: 1 hour all year

-Need: 15 callers

 

Choir Riser Helper 

-Person to transport risers to our concerts.  The risers fit in trucks and some vans with seats removed/folded flat

(Measurements: 4 risers: 7 ft. x 1.5 ft., 4 back railings: 3 ft. x 6 ft., 8 railing holders: 3 ft. tall)

-2-3 extra people to set up and take down at the concert facility

-Person to transport the risers back to storage

-Estimated time: 30-45 minutes before (time is flexible) and after the concert

-Need: 3 people per concert 

 

Choreographer (Con Brio/Cantabile Musical)

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed for that semester that you are coordinator for.

-Will work closely with the drama and choir directors to create choreography for the music in the production including individual, group, and choir choreography

-This individual can either be an adult or student

-The student needs to be in Arioso or older (cannot be a Cantabile student)

-This can be a choir student or the sibling of a choir student

-Note: Exempt from monitoring and other volunteer jobs only during the musical semester

-Estimated time: 20-25+ hours

-Need: One choreographer

 

Concert Bulletin Coordinator

-Collect information from secretaries, directors and Susan Kludtke

-Format and type program and inserts

-Edit final draft with help from secretaries, directors and Susan Kludtke

-Send final proofs to Susan Kludtke for printing

-Note: Exempt from monitoring and other volunteer jobs only during the semester that they are coordinator for

-Estimated time: 8-10 hours per concert (most work is done 1-2 weeks before each concert)

-Need: One coordinator per concert

*Coordinator should be familiar with designing programs in word processing or publishing software.  He or she should be willing to efficiently make edits the last week before the concert.  Cover art will be provided.  Past program information will be available for design examples 

 

Concert Monitor (Day of Concert)

-Monitor singers before the concert starts, while they wait their turn to sing, and during concerts as needed

-Assist the director with getting singers up to the front and back down as needed

-Note: Being a concert monitor could count towards the three required monitoring dates

-Estimated time: (beyond actual concert time): 30-45 minutes prior to the concert

-Need:  2-7 per concert, depending on the concert

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Concert Monitor (Dress Rehearsal)

-Keep singers quiet when they are not up front performing

-Monitor in gathering room, hallway, or foyer area before/after the event

-Help guide singers to the front when it is time for them to sing

-Estimated time: 2-3 hours per dress rehearsal

-Need: 6-8 monitors per dress rehearsal

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Concert Miscellaneous Helper

-The job could include being a concert monitor, riser helper, usher, traffic director, fundraising helper, or help with other duties that arise.

-This would involve being available to help with the concerts at the "last minute"

-Note: You may be asked to help on the day of the concert

-Estimated Time: 1-2.5 hours

-Need: Depends on the concert

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Costume Coordinator (Con Brio/Cantabile Musical)

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed for that semester that you are coordinator for.

-Responsible for acquiring, inventorying, maintaining, organizing, assigning, and fitting costumes

-Will work closely with the drama director to ensure that the director's vision for the production is being realized

-Will report directly to the production coordinator

-Has the freedom to delegate costume responsibilities to others when it is appropriate to do

-Does not need to have sewing skills

-Note: Exempt from monitoring and other volunteer jobs only during the musical semester

-Estimated time: 18-20+ hours

-Need: One coordinator 

 

Costume Helper (Con Brio/Cantabile Musical)

-Assist the Costume Coordinator with tasks

-Need: As many as are able

 

Extra Choir Rehearsal Monitor: (available for additional monitoring beyond your required monitoring)

-This extra monitoring involves being available to help with any of the four choirs for regular rehearsals and/or concerts

-Help the weekly Thursday rehearsal proceed smoothly and efficiently

-Supervise students, reminding them to focus, etc.

-Assist with passing out/collecting choir music and name tags

-Note: This job could include concert monitoring

-Estimated time: 1 1/2 hours each week you volunteer (Arrive early/stay late)

-Need: 2-3 monitors/typical week

 

Graphics Coordinator for Posters, Invitations and Bulletins

-Decide design/graphics for posters, invitations, and bulletins with Stephanie Rauh several weeks before the concert

-Prepare the posters and invitations to be posted a minimum of four weeks prior to the program

-Estimated time: 4-6 hours per concert

-Need: One coordinator per concert

 

Instrumentalist 

-Prepare and play your instrument with one or more choirs for a concert

-If interested, the opportunity to perform for the Con Brio/Cantabile musical

-Estimated time: One or more rehearsals plus performance depending on what you are playing for

-Need: As many as are able

 

Music Distribution Website Coordinator

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box and also two other volunteer positions. If you are accepted, one of the other jobs of your choosing will be removed.

-Take MP3's emailed by the four directors and add them to the choir website so that choir students can practice songs

-This job is not difficult. Will train on how to upload the MP3's

-Estimated time: 3-4 hours per choir year

-Need: One coordinator

 

Photographer

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box and two other volunteer positions. If you are accepted, one of the other jobs of your choosing will be removed.

-Take and edit photographs of the four choirs at the November concert

-Take and edit photographs at the March musica/spring concert and the April spring concert

-Add them to the choir's website and Facebook page

-This will involve blurring faces of those who do not give permission for photography

-Estimated time: 4-5 hours per year

-Need: One photographer

 

Printed Material Helper/Publicity Assistant

-Pick up posters and invitations from printer

-On sticky notes, lists the family's last name and poster location

-Divide the invitations among the choirs

-Assist in putting up posters a few places in the city

-Pick up bulletins from printer and assemble them

-Estimated time: 2-3 hours 

-Need: 3-6 people

 

Production Coordinator (Con Brio/Cantabile Musical)

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed from that semester that you are coordinator for.

-The production coordinator's role is strictly technical and administrative and does not involve working with the actors

-Will oversee and coordinate aspects of the production including, publicity, costumes, props, lights, sound, and set

-Will work closely with the drama and choir directors to capture and carry out their vision for the show

-Does not need to be present for all drama rehearsals, though may need to be for the last few weeks

-Will be in charge of overseeing and making sure other roles are filled such as the costume and prop coordinators

-Will be responsible for making sure there are monitors for rehearsals

-Will work closely with the secretaries to communicate about needs and the performance venue

-Note: Exempt from monitoring and other volunteer jobs only during the musical semester

Estimated time: 20-25+ hours

-Need: One coordinator

 

Props Coordinator (Con Brio/Cantabile Musical)

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates.  If you are accepted, the other positions will be removed for that semester that you are coordinator for.

-Responsible for acquiring any props needed for the production

-Will report to the Production Coordinator, who will help pass on the drama director's needs

-Can delegate responsibilities as necessary, and props can be borrowed or purchased (if budget allows-consult with Production Coordinator)

-Will closely track borrowed props to make sure they are returned to the owner

-Will make sure all the props are at rehearsals and performances

-Will also need to inventory the props the choir currently owns and make sure they are ready for storage following the performance

-Note: Exempt from monitoring and other volunteer jobs only during the musical semester

-Estimated time: 10-12 hours

-Need:  One coordinator

 

Props Helper (Con Brio/Cantabile Musical)

-Assist the Props Coordinator with tasks

-Need: As many as are able

 

Set Coordinator (Con Brio/Cantabile Musical)

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed for that semester that you are coordinator for.

-Assists the drama director in designing the set

-Will need to be familiar with the rehearsal and performances spaces and know the show well enough to capture the director's vision

-May include designing and making set elements or delegating those responsibilities to others

-Will make sure all set elements are present at the performances

-Note: Exempt from monitoring and other volunteer jobs only during the musical semester

-Estimated time: 10-15 hours

-Need: One coordinator

 

Set Helper (Con Brio/Cantabile Musical)

-Assist the Set Coordinator with tasks

-Need: As many as are able

 

Sound person for Arioso and Cantabile's Spring Concert 

Only one person will be accepted in this position.  If you would like to be considered, please click this job's box, two other volunteer positions, and three monitoring dates. If you are accepted, the other positions will be removed for that semester that you are coordinator for. 

-Have experience using a sound board and equipment

-Meet with Trinity Lutheran Church's staff person who will train you on their sound board and other audio equipment

-Arrive 1 hour before the Thursday afternoon rehearsal to set up the equipment

-Stay during practice to adjust the sound for individuals and the choirs

-Arrive 1 hour before the concert begins

-Exempt from monitoring and other volunteer jobs only during the second semester 

-Note: The training usually takes place after one one of the late services at the church

-Estimated time: 8-9 hours

-Need: One sound person

 

Stage Managers (Arioso or older student)

-Stage managers attend all Con Brio/Cantabile drama rehearsals

-Assist at the sides of the stage, helping students get on and off stage and locate their props when needed

-Must know the show well

-Expected to write down all the details about actor entrances and exits

-Report directly to the drama director

-This student needs to be in Arioso or older (cannot be a Cantabile student)

-It can be a choir student or the sibling of a choir student

-Estimated time: 20-30 hours (rehearsals and performances only)

-Need:  Two stage managers

 

Student Drama Director (Arioso or older student)

-The student director assists the Con Brio/Cantabile drama director with running the drama rehearsals

-Working with the actors on their blocking and acting

-This student needs to be in Arioso or older student  (cannot be a Cantabile student)

-It can be a choir student or the sibling of a choir student

-The student will also be present to record auditions for the directors

-Estimated time: 30-40 hours 

-Need: One Arioso student or an older sibling of an Arioso choir student

 

Traffic Director for Dress Rehearsals/Concerts

-Arrive 15-20 minutes prior to singer call time

-Direct children to their gathering places before the concert

-Notify the directors when it is time for the choir(s) to line up and walk to the sanctuary

-Estimated time: 45-60 minutes

-Need:  3-4 traffic directors per concert

 

Usher

-Arrive 15-20 minutes prior to singer call time

-Hand out bulletins

-Collect offering at the concert

-Help tidy up the sanctuary after the concert

-Estimated time:  Concert time plus 45 minutes

-Need: 4 ushers per concert ​

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Larger Volunteer Job*

Concert Coordinator

-Exempt from monitoring and doing other volunteer jobs during the semester that they are coordinator for

-Will include Tuition Benefits

-For more details, contact Susan Kludtke sdkludtke1981@gmail.com