Volunteer Job Descriptions
Accompanist/*Substitute Accompanist
- Attend rehearsals and performances and support singers and director with piano skills
- Prepare, accompaniment for songs that require piano
- Come to all performances with the choir
- Note: Contact Stephanie Rauh to find out more details and arrange a time to meet
- Estimated time: Weekly rehearsals and several performances during the year
- Need: Varies from year to year, but it is very helpful to have a list of those who are skilled in this area, especially if we need an extra pianist occasionally for sectionals
*If you can substitute one to three times during the year, let us know
Caller
- Call 5-6 people on his/her list to deliver a brief, time-sensitive message (most often weather-related cancellation)
- Note: Please also sign up for at least another 2-3 volunteer positions as these people are rarely asked to call
- Estimated time: 1 hour all year
- Need: 20 callers
Choir Rehearsal Monitor (Beyond your required monitoring)
- Help the weekly Thursday rehearsal proceed smoothly and efficiently
- Supervise students, reminding them to focus, etc.
- Assist with passing out/collecting choir music and name tags
- Con Brio Monitors: Will also check in music that is being returned before rehearsal and check out music after practice by recording the date and number on check-out sheets
- Estimated time: 1 1/2 hours each week you volunteer (Arrive early/stay late)
- Need:1-2 monitors / typical week and more the weeks prior to concerts
Choir Riser Helper
- Person to transport risers to our concerts. The risers fit in trucks and some vans with seats removed/folded flat.
(Measurements: 4 risers: 7 ft. x 1.5 ft., 4 boxes of back railing: 3 ft. x ft., 8 railing holders: 3 ft. tall)
- 2-3 extra people to set up and take down at the concert facility
- Person to transport the risers back to storage
- Estimated time: 30-45 minutes before (time is flexible) and after the concert
Choir Riser Storage (Currently Filled)
-Free tuition in exchange for storing. Call/email Susan Kludtke for more information
Choreographer
-Will work closely with the drama and choir directors to create choreography for the music in the production including individual, group, and choir choreography
-This individual can be either an adult or student
-The student needs to be in Arioso or older (cannot be a Cantabile student)
- This can be a choir student or the sibling of a choir student
-Estimated time: 20-25+ hrs
-Need: One choreographer
Concert Bulletin Coordinator
- Collect information from secretaries, directors and Susan Kludtke
- Format and type program and inserts
- Edit final draft with help from secretaries, directors and Susan Kludtke
- Send final proofs to Susan Kludtke for copying
-Note: Exempt from all monitoring
- Estimated time: 8-10 hours per concert (most work is done 1-2 weeks before each concert)
- Need: One coordinator per concert
*Coordinator should be familiar with designing programs in word processing or publishing software. He or she should be willing to efficiently make edits the last week before the concert. Cover art will be provided. Past program information will be available for design examples.
Concert Monitor (Day of Concert)
- Monitor singers before the concert starts, while they wait for their turn to sing, and during concerts as needed
- Assist the director with getting singers up to the front and back down as needed
- Estimated time: (beyond actual concert time): 30-45 minutes prior to the concert
- Need: 6-8 monitors per dress rehearsal
Concert Monitor (Dress Rehearsal)
- Keep singers quiet when they are not up front performing
- Monitor in gathering room, hallway or foyer area before/after the event
- Help guide singers to the front when it is time for them to sing
- Estimated time: 2 hours per dress rehearsal
- Need: 6-8 monitors per dress rehearsalNeed: As many as are able
Costume Coordinator
-Responsible for acquiring, inventorying, maintaining, organizing, assigning, and fitting costumes
-Will work closely with the drama director to ensure that the director's vision for the production is being realized
-Will report directly to the production coordinator
-Has the freedom to delegate costume responsibilities to others when it is appropriate to do
-Does not need to have sewing skills
-Estimated time: 18-20+ hrs
-Need: One coordinator
Costume Helper
-Assist the Costume Coordinator with tasks
-Need: As many as are able
Graphics Coordinator for Posters, Invitations and Bulletins
-Decide design/graphics for posters, invitations, and programs with Stephanie Rauh several weeks before the concert
-Prepare the posters and invitations to be posted a minimum of 3 weeks prior to the program
-Estimated time: 4-6 hours per concert
-Need: One coordinator per concert
Instrumentalist
-Prepare and play your instrument with one or more choirs for a concert
-If interested, the opportunity to perform for the Con Brio/Cantabile musical
-Estimated time: One or more rehearsals plus performance depending on what you are playing for
-Need: As many as are able
Light & Sound
-Will work closely with the production coordinator and the facilities manager for the hosting church
-Must know the show well and is therefore encouraged to attend the last week of rehearsals.
-Need to be present for all dress rehearsals and performances and need to be comfortable with operating the light and sound equipment at the church.
-Note: The majority of their responsibilities fall on production week.
-Estimated time: 10 hours (production week only)
-Need: One coordinator
Printed Material Helper/Publicity Assistant
-Pick up posters and invitations from printer
-Assist in putting up posters a few places in the city
-Pick up bulletins from printer and assemble them
-Estimated time: 4-6 hours (1-2 hours 4 times a year)
-Need: 1-2 people
Production Coordinator
-The production coordinator's role is strictly technical and administrative and does not involve working with the actors
-Will oversee and coordinate aspects of the production including publicity, costumes, props, lights, sound, and set
-They will work closely with the drama and choir directors to capture and carry out their vision for the show
-Does not need to be present for all drama rehearsals, though may need to be for the last few weeks
-Will be in charge of overseeing and making sure other roles are filled such as the costume and prop coordinators
-Will be responsible for making sure we have monitors for rehearsals
-Will work closely with the secretaries to communicate about needs and the performance venue
-Estimated time: 20-25+hrs
-Need: One coordinator
Production Coordinator Assistant
-This individual can be either an adult or student
-The student needs to be in Arioso or older (cannot be a Cantabile student)
-It can be a choir student or the sibling of a choir student
-Assist the Production Coordinator wherever needed
-Estimated time: 20-25+ hrs
-Need: One assistant coordinator
Props Coordinator
-Responsible for acquiring any props needed for the production
-Will report to the Production Coordinator, who will help pass on the drama director's needs
-Can delegate responsibilities as necessary, and props can be borrowed or purchased (if budget allows-consult with Production Coordinator)
-Will closely track borrowed props to make sure they are returned to the owner
-Will make sure all the props are at rehearsals and performances
-Will also need to inventory the props the choir currently owns and make sure they are ready for storage following the performance
-Estimated time: 10-12 hrs
-Need: One coordinator
Props Helper
Assist the Props Coordinator with tasks
-Need: As many as are able
Set Coordinator
-Assists the drama director in designing the set
-Will need to be familiar with the rehearsal and performance spaces and know the show well enough to capture the director's vision
-May include designing and making set elements or delegating those responsibilities to others
-Will make sure all set elements are present at the performances
-Estimated time: 10-15 hrs
-Need: One coordinator
Set Coordinator Helper
-Assist the Set Coordinator with tasks
-Need: As many as are able
Set-up Chairs For Con Brio Choir Practice
-Any age is welcome to set-up chairs in the Fellowship Hall before Thursday's choir practice
-Arrive by 1:30 PM
-Estimated time: 15-20 minutes each week, prefer sign up for the semester or year
-Need: 1-2 people
Stage Managers (Arioso or older student)
-Stage managers attend all drama rehearsals
-Assist at the sides of the stage, helping students get on and off stage and locate their props when needed
-Must know the show well
-Expected to write down all the details about actor entrances and exits
-Report directly to the drama director
-This student needs to be in Arioso or older (cannot be a Cantabile student)
-It can be a choir student or the sibling of a choir student
-Estimated time: 20-30 hrs (rehearsals and performances only)
-Need: Two stage managers
Student Drama Director (Arioso or older student)
-The student director assists the drama director with running the drama rehearsals
-Working with the actors on their blocking and acting
-This student needs to be in Arioso or older (cannot be a Cantabile student)
-It can be a choir student or the sibling of a choir student
-The student will also be present to record auditions for the directors
-Estimated time: 30-40 hrs
-Need: One Arioso student or an older sibling of an Arioso choir student
Traffic Director for Dress Rehearsals/Concerts
-Arrive 15-20 minutes prior to singer call time
-Direct children to their gathering places before the concert
-Stay at their post until 5 minutes before concert begins
-Estimated time: 35-45 minutes
-Need: 4-6 traffic directors per concert
Usher
-Arrive 15-20 minutes prior to singer call time
-Hand out programs
-Collect offering at the concert
-Help tidy up the sanctuary after the concert
-Estimated time: Concert time plus 45 minutes
-Need: 4-6 ushers per concert
Larger Volunteer Jobs*
Concert Coordinator
- Exempt From Monitoring
- Will Include Tuition Benefits
-For more details, contact Susan sdkludtke1981@gmail.com