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Volunteer Job Descriptions

Accompanist/*Substitute Accompanist

- Attend rehearsals and performances and support singers and director with piano skills

- Prepare, accompaniment for songs that require piano

- Come to all performances with the choir

- Note: Contact Stephanie Rauh to find out more details and arrange a time to meet

- Estimated time: Weekly rehearsals and several performances during the year

- Need: Varies from year to year, but it is very helpful to have a list of those who are skilled in this area, especially if we need an extra pianist occasionally for sectionals

*If you can substitute one to three times during the year, let us know



- Call 5-6 people on his/her list to deliver a brief, time-sensitive message (most often weather-related cancellation)

- Note: Please also sign up for at least another 2-3 volunteer positions as these people are rarely asked to call

- Estimated time: 1 hour all year

- Need: 20 callers


Choir Rehearsal Monitor for Arioso, Cantabile, Con Brio, and Staccato (beyond your required monitoring)

- Help the weekly Thursday rehearsal proceed smoothly and efficiently

- Supervise students, reminding them to focus, etc.

- Assist with passing out/collecting choir music and name tags

- Con Brio Monitors: Will also check in music that is being returned before rehearsal and check out music after practice by recording the date and number on check-out sheets

- Estimated Time: 1 1/2 hours each week you volunteer (Arrive early/stay late)

- Need:1-2 monitors / typical week and more the weeks prior to concerts


Choir Riser Helper

- Person to transport risers to our concerts.  The risers fit in trucks and most vans with seats removed/folded flat.

(Measurements: 4 risers: 7 ft. x 1.5 ft., 4 boxes of back railing: 3 ft. x ft., 8 railing holders: 3 ft. tall)

- 1-2 extra people to set up and take down at the concert facility

- Person to transport the risers back to storage

- Estimated Time: 30-45 minutes before (time is flexible) and after the concert


Choir Riser Storage (Currently Filled)

-Free tuition in exchange for storing.  Call/email Susan Kludtke for more information


Concert Bulletin Coordinator

- Collect information from secretaries, directors and Susan Kludtke

- Format and type program and inserts

- Edit final draft with help from secretaries, directors and Susan Kludtke

- Send final proofs to Susan Kludtke for copying

- Estimated Time: 4-6 hours per concert (most work is done 1-2 weeks before each concert)

- Need: 1 Coordinator per concert

*Coordinator should be familiar with designing programs in word processing or publishing software.  He or she should be willing to efficiently make edits the last week before the concert.  Cover art will be provided.  Past program information will be available for design examples.


Concert Monitor (day of concert)

- Monitor singers before the concert starts, while they wait for their turn to sing, and during concerts as needed

- Assist the director with getting singers up to the front and back down as needed

- Estimated Time (beyond actual concert time): Con Brio and Staccato: 1-2 hours (rehearsal that day or the rehearsal the week before and 30 minutes prior to the concert); Arioso and Cantabile: 30 minutes prior to the concert.

- Need: 6-8 monitors per dress rehearsal


Concert Monitor (Dress Rehearsal)

- Keep singers quiet when they are not up front performing

- Monitor hallway or foyer area before/after the event

- Help guide singers to the front when it is time for them to sing

- Estimated time: 2 hours per dress rehearsal

- Need: 6-8 monitors per dress rehearsal


 Costume Coordinator

- Take costumes from Kate Sanders and go through the many available items

- No sewing required

- Fit costumes on students

- Label costumes and distribute to students

- Check costumes back in and repack them for storage

- Note: We must have a costume coordinator in place by January in order to move forward with the musical

- Estimated Time: 10-12 hours

- Need: 1 coordinator

Drama Choreography For The Musical

-Details (level of skill, interest, and time) can be dicussed with Kate Sanders and/or the drama director in preparation of the musical.


Drama Practice Helper

- Attend drama rehearsal and work on tasks that need to be done, such as labeling costumes for participants or making a simple prop

- Act as the adult in charge at drama rehearsal (if Kate Sanders is not able to be there) regarding emergency or building issues

- Estimated Time: 8-10 drama rehearsals and possibly part of dress rehearsal and final rehearsal 

- Need: 2 adults


Drama Production Assistant

- Coordinating finding volunteers (parents/students) from the CB and Cantabile choir families (volunteer list provided) to fill production needs

- Work closely with Kate Sanders to make sure people are on schedule with costumes, props, sets

- Attendance at drama practices is optional   

- Note: We must have a drama production assistant in place by January in order to move forward with the musical

- Estimated Time: 8-10 hours for coordinating plus 8-10 drama rehearsals (2 hours each)

- Need:1-2 Coordinators


Graphics Coordinator For Posters, Invitations and Bulletins

- Decide design/graphics for posters, invitations, and programs with Stephanie Rauh several weeks before the concert

- Prepare the posters and invitations to be posted a minimum of 3 weeks prior to the program

- Estimated Time: 4-6 hours per concert

- Need: 1 Coordinator



- Prepare and play your instrument with one or more choirs

- Estimated Time: One or more rehearsals plus performance depending on what you are playing for

- Need: As many as are able

Printed Material Helper/Publicity Assistant

-Pick up posters and invitations from printer

-Assist in putting up posters a few places in the city

-Pick up bulletins from printer and assemble them
-Estimated Time: 4-6 hours (1-2 hours 4 times a year)
-Need: 1-2 people 

Set-up Chairs For Choir Practice

-Any age is welcome to set-up chairs in the Fellowship Hall before Thursday's choir practice

-Arrive by 1:30 PM

-Estimated time: 15-20 minutes each week, prefer sign up for the semester or year

-Need: 1-2 people

Traffic Director For Dress Rehearsals/Concerts

- Arrive 10 minutes prior to singer call time

- Direct children to their gathering places before the concert

- Stay at your post until 5 minutes before concert begins

- Estimated Time: 30-40 minutes

- Need: 4-5 traffic directors per concert


- Arrive 10 minutes prior to singer call time

- Hand out programs

- Collect offering during the concert

- Note: One to two ushers needed in the back to help with various issues during the concert and three needed to help tidy up the sanctuary after the concert

- Estimated Time: Concert time plus 30 minutes

- Need: 4-6 ushers per concert


Larger Volunteer Jobs*
-Concert Coordinator

-Choir secretary

  -For more details, contact Susan

*May include tuition benefits 

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